Valid Employer Reimbursement/Deferment paperwork must be on file in the USF Financial Aid Office in order for the Student Accounts Office to proceed with the preparation of an Employer Invoice. Please fill out and submit an Employer Reimbursement Form at the beginning of each semester listing all classes you will need an Employer Invoice for. If you turn in the Employer Reimbursement Form after the class has finished you might not be issued an Employer Invoice in a timely manner. We will automatically send you an invoice for that particular class within one week of its completion. If you have not received an Employer Invoice within one week please notify the Student Accounts Office.
If your Employer requires grades, the grade report sent from the Registrar's Office to the student normally serves as documentation for the grade received. Grades can also be retrieved from your My.USF account.
Some students have found that the Course and Fee Statement, located on their My.USF account, can serve as an Employer Invoice for their employer.
FERPA Release Form
FERPA, also known as the Buckley Amendment, is an acronym for the Family Educational Rights and Privacy Act. FERPA is a federal law (20 U.S.C. section 1232g), passed by Congress in 1974 to protect the privacy of student education records. It also addresses the right to access or amend those records.
In accordance with FERPA regulations, the Student Accounts Office is prohibited from sharing personal student information without the express written consent of the student. Students are required to complete a FERPA form to authorize the release of student financial information to select individuals. This form gives USF permission to discuss student billing information with parents or other designated persons.
The Financial Aid Office, Registrar's Office, and the Student Accounts Office share the same FERPA form, so one completed form will serve as authorization for these offices to share information.