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Tuition Remission

 Tuition Remission
(According to Employee Handbook 4-22 - 4-26)

Tuition Remission Application

USF full-time employees may be eligible for tuition remission after 6 months of full-time employment at USF as a benefit of their employment. Tuition remission is an avenue USF utilizes to allow employees and their dependents an affordable education. USF may amend, suspend, or terminate the program or provisions therein at any time

Tuition remission benefits are based on the length of employment and are determined by the Vice President for Human Resources while adhering to USF policies. The service requirement to be eligible for tuition remission benefit must be continuous to be counted toward fulfilling that requirement. Such service is measured from the date you become an eligible employee. Upon hiring of a former employee, this benefit begins at the employee’s new hire date. Eligible employees, spouses, and dependent children may participate in tuition remission benefits.
 

Definitions
Spouse: A spouse is the husband or wife of an employee legally married by the laws of the state of South Dakota.
Dependent: A dependent is defined by the following:
·         Son or daughter of employee
·         Stepson or stepdaughter of employee, if employee is the custodial parent
·         An adopted child or a child placed with employee for adoption by  an authorized placement agency prior to the age of 14
·         An unmarried child under age 24 or dependent status according to  IRS regulations
·         A dependent permanently and totally disabled based on the criteria in IRS Publication 596

Fees:
Costs specific to a program or degree above and beyond tuition.

Relationship Verification
The following proof of relationship to the employee may be requested for tuition remission eligibility:
·         Copy of dependents birth certificate
·         Copy of dependents adoption certificate
·         Copy of court documents for step children proving custodial parent
·         Copy of most recent tax return listing dependents
·         Copy of marriage certificate 

USF offers two programs for tuition remission.
Tuition assistance, which may be used for undergraduate or graduate tuition at USF by qualifying employees, spouses, and dependent children. Policies and procedures are defined in Section 4A of the USF Faculty/Staff Handbook. Tuition assistance available through memberships in or relationships with higher education organizations/institutions that offer undergraduate tuition exchange arrangements for qualified USF employees and dependents.
 
Program OneFull-time employees, their spouses, and qualifying dependent children as defined by the USF Handbook may be eligible to participate in tuition remission benefit.
 
Program One as follows:
Undergraduate   Graduate
Years of Service % of Tuition Paid by USF   Years of Service % of Tuition Paid by USF
0-3 years 70%   0-3 years 70%
3+ years 90%   3+ years 90%
 
New policy is effective January 1, 2010; however, for employees currently acceptedinto a program where tuition remission applies can continue with the current tuition remission benefit unless this new policy is more advantageous to the employee.  Acceptance into USF programs allowing the employee, spouse, or dependents to utilize the tuition remission benefit is not guaranteed.Undergraduate programs may be available for employee, employee spouse, and employee qualifying dependents. Graduate programs may be available for qualifying employee and employee spouse. All employees and eligible dependents or spouse interested in a program of study utilizing tuition remission benefit must pay the application fee to be considered for a program. Enrollment restrictions may apply for some programs or classes with preference given to students paying tuition andfees (as defined in the Tuition Remission Definitions section). This includes, but is not limited to, the following: 

BUSINESS
MBA and MBA Healthcare enrollment restrictions apply with preference given to students paying tuition and fees (as defined in the Tuition Remission Definitions section). Prerequisites for final admittance into this program may be included in the tuition remission benefits pending final approval by the Vice President for Human Resources. Courses taken by tuition remission recipientfor independent study as a result of their request will incur additional fees. 

EDUCATION
M.Ed., Education Specialist, Learning Institute enrollment restrictions apply with preference given to students paying tuition and fees (as defined in the Tuition Remission Definitions section). Prerequisites for final admittance into this program may be included in the tuition remission benefits pending final approval by the Vice President for Human Resources. Courses taken by tuition remission recipient for independent study as a result of their request will incur additional fees. Courses taken by tuition remission recipient for student teaching or Research ApplicationProject may incur additional fees. 

UNDERGRADUATE NON-TRADITIONAL PROGRAM
Degree Completion Program (DCP) -enrollment restrictions apply with preference given to students paying tuition and fees (as defined in the Tuition Remission Definitions section). Prerequisites for final admittance into this program may be included in the tuition remission benefits pending final approval by the Vice President for Human Resources. Courses taken by tuition remission recipient for independent study as a result of their request will incur additional fees. 

NURSING
Accelerated –tuition remission benefits for the dependents in the Accelerated Nursing Program will be considered on a case by case basis due to the definition of maximum benefits are defined in the Faculty Staff Handbook. Enrollment restrictions apply with preference given to students paying tuition and fees (as defined in the Tuition Remission Definitions section). Prerequisites for final admittance into this program may be included in the tuition remission benefits pending final approval by the Vice President for Human Resources. Courses taken by tuition remission recipient for independent study as a result of their request will incur additional fees. Specialized courses taken as a part of this program may incur additional tuition and fees. 

BSN - enrollment restrictions apply with preference given to students paying tuition and fees (as defined in the Tuition Remission Definitions section). Prerequisites for final admittance into this program may be included in the tuition remission benefits pending final approval by the Vice President for Human Resources. Courses taken by tuition remission recipient for independent study as a result of their request will incur additional fees. Specialized courses taken as a part of this program may incur additional tuition and fees. 

RN - enrollment restrictions apply with preference given to students paying tuition and fees (as defined in the Tuition Remission Definitions section). Prerequisites for final admittance into this program may be included in the tuition remission benefits pending final approval by the Vice President for Human Resources. Courses taken by tuition remission recipient for independent study as a result of their request will incur additional fees. Specialized courses taken as a part of this program may incur additional tuition and fees. 
 

Tuition remission benefits are not available for the collaborative Doctorate of Education with St. Thomas University, APRil credit, or CLEP credit and various non-USF courses, workshops, and seminars.  

Employees are encouraged to verify tuition remission benefit availability prior to course registration by contacting either USF’s Financial Aid office or Human Resources department. Employees, spouses, and dependent children receiving tuition remission benefits will incur material costs and some University fees. 

Employees, spouses, and dependent children are responsible for all finance and late fees. Anyone receiving tuition remission benefit who fails to pay their student account balance may result in denial of tuition remission until account is paid in full. 

Any employees with concerns regarding their use of the tuition remission benefit and their placement into the program are encouraged to speak first to the program director and subsequently to the Provost and Vice President for Human Resources. 

Application
Employees must complete a “USF Tuition Remission Application” each term. This form must be submitted to the Vice President for Human Resources for consideration in order to receive a credit toward tuition charges on Student Account. 

Employees are encouraged to verify tuition remission benefit availability prior to course registration by contacting either USF’s Financial Aid Office or Human Resources Department. 

Application deadlines are 60 days prior to the start of a term. 

The Human Resource Department determines the maximum tuition remission benefit available for the academic year and submits the form to USF’s Financial Aid Office. The Financial Aid Office then creates a financial aid award for the student showing the tuition remission benefit amount as the total amount of Institutional Aid (Institutional Aid includes scholarships for academics, music, theatre orathletic participation, etc.).  

Undergraduate students must file a free application for Federal Student Aid (FAFSA) to be eligible for tuition remission, unless excused from filing by the Financial Aid director. This form is available by contacting the Financial Aid Office of USF.

Funding from other outside sources including federal grants will be the primary tuition assistance and University funding (tuition remission) will be the secondary source for tuition assistance. 

A student may take up to 12 undergraduate credit hours at the University without being accepted for admission. At the point the student reaches 12 cumulative undergraduate credit hours, they must apply and be accepted for admission.  

If student does not “pass” the course for which the tuition remission benefit was given, or “drop out” of the course after the second week of class during a fall or spring semester (or after the 3rd day of a summer course), student will be required to pay an administrative fee of $50 for that course or class.  

If student withdraws from a USF workshop less than 24 hours before the workshop, there is a fee of $25 for that workshop. 

A student who is receiving Federal Title IV financial aid and withdraws from class(es) must follow any and all regulations in regards to the federal return of Title IV funds calculation with repayments to federal programs allocated under USF’s policy. 

Any changes in enrollment such as dropping or adding of classes or courses during the semester(s) that tuition remission benefits are being used must be communicated to the Financial Aid Office of USF.  

Tuition remission recipient is eligible for an overage check as long as the overage is caused by loans and not grants. 

Maximum Benefits
The amount of tuition remission benefit a student receives may be used from September through August. Therefore, if the full amount of the benefit is used during the fall and spring semesters, no additional benefit will be available for the summer session(s). Generally summer school is not included in tuition remission benefit for full-time undergraduate employee, employee spouse, or dependent children; however, to verify eligibility for summer school, contact USF’s Financial Aid director.  

The maximum benefit for a dependent for tuition remission is the equivalent of four academic years of study or until student receives first bachelor’s degree provided the employee who created the eligibility remains at USF. Tuition remission benefit is contingent upon continuation of employment in good standing, unless special circumstances fall under the defined Termination of Benefits in Section 4A. 

Tax Liabilities
In some cases, tuition remission benefits may be taxable to the employee in whose name it is granted. In addition, USF may be required to pay social security taxes as if the benefit were salary. Any tax liability to the employee as a result of tuition remission benefits shall be paid by the employee. In addition, the employee shall reimburse USF for any social security tax due as a result of the granting of the tuition remission benefit. Check the current tax code or your tax advisor for determination of taxability.  

Courses Taken During Working Hours Employees are discouraged from taking daytime classes, but are encouraged to take courses offered in the evenings and on-line. Employees must have the approval of the Vice President for Human Resources to be allowed to take more than a maximum of four courses per degree during working hours. No interim or summer school daytime classes can be taken. USF may refuse to allow employees to attend a class during working hours.

Employees who received approval to take a course during regular working hours will not be compensated while participating in class or class activities; however, with proper authorization by immediate supervisor and the Vice President for Human Resources, employee may have the opportunity to recover class leave time due to class or class activities. While USF encourages employees to continue their education, studying and doing homework during regular work hours is prohibited.

Tuition Remission Application