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Work-Study Program

The purpose of the Federal Work-Study Program is to give students the opportunity for flexible part-time employment.  Earnings will assist in meeting the student's monthly educational expenses.

Work-Study provides a work opportunity for students who show demonstrated need.  In order for students to establish work-study eligibility at USF, they must complete the Free Application for Federal Student Aid (FAFSA).  This form can be completed on-line at
www.fafsa.ed.gov.  Priority in awarding work-study is given to students who file their FAFSA by March 1.  Students must work a minimum of 5 hours per week to remain eligible for work-study.  Students are eligible to earn a specific dollar amount, determined by the student's financial need.  Supervisors are informed of the student's allotted work-study award through the Job Certification Form.  A student cannot earn more than the amount listed on the working Contract Form.  The work-study coordinator will contact the supervisor when a student is close to using all of  the financial aid work-study award.  The average work-study award for the 2013 - 2014 academic year is $1,200.00.         



Work-Study Checklist

  1. Look at your Financial Aid Award Notice for the upcoming academic year to determine if you have Federal Work-Study eligibility.
  2. If you have been awarded Federal Work-Study, you will be contacted in June by the Financial Aid Office.  You will be given the opportunity to choose up to four different departments you would like to work in during the academic year.
  3. A Work-Study supervisor will contact you in August to confirm your job for the academic year.
  4. Complete an I-9 Form and W-4 Federal Withholding Form in the Human Resource Office.  Be sure to have two forms of identification to demonstrate proof of citizenship when completing the I-9 Form.  You may use any two of the following:  Driver's License, Social Security Card, or Birth Certificate.  These forms must be completed and submitted to payroll prior to receiving your first paycheck.
  5. Sign your working Contract Form.  This form will be sent to your supervisor and must be signed by you and returned to the Financial Aid Office prior to the start of your employment.
  6. Complete ADP training which is the online time clock software.
  7. Students are expected to work a minimum of five hours a week at their Work-Study job.  On-campus work environment provides flexibility to work with a student's class schedule.
  8. Paychecks are issued on the last working day of the month for hours worked during the pay period.  Use this money to help with tuition and other living expenses.

*Important note: Students receiving federal Title IV financial aid including Work Study must be degree seeking USF students. Coursework taken each semester must count toward degree requirements. Federal financial aid cannot be awarded to students for classes that do not count toward the student's degree. Once a student has met the graduation requirements, that student is no longer eligible for financial aid unless the student pursues a new degree program (different than a new major.) Upon seeking a new degree, only remaining federal loan eligibility is available.