Year-End Purchase Procedures
All items purchased or ordered must be received by June 30 of the current fiscal year to be charged to the current fiscal year. Even though you may have ordered items with a purchase order before year-end, the merchandise must be received on or before June 30, to be charged to the current year. Any travel must take place on or before June 30 to be charged to the current year.
Credit Card Purchases
Purchases with a corporate credit card will be charged to the current fiscal year if the purchased items are actually received on or before June 30. If you order something using a credit card and the merchandise is shipped to USF, the merchandise will need to be on campus on or before June 30. If you are paying for travel, lodging or registration fees, the event must take place before year-end to be charged to the current fiscal year.
Check Request Cut-off
You can submit Check Request forms for current fiscal year purchases through June. Requests received during July will be subject to date of service to determine which fiscal year the expense will be paid.
Purchase Orders for New Fiscal Year
If you need to request a Purchase Order for the new fiscal year you can request it as usual; however, if you are requesting the P.O. before June 30, please indicate at the top of the form that it is for the “new fiscal year.”